Everything you need to stay compliant

From deadline calculation to certified delivery, NoticePM handles the entire rent increase notice lifecycle so nothing falls through the cracks.

Deadlines

Every deadline, calculated automatically

Import your leases and NoticePM automatically calculates every required notice window based on your jurisdiction. State law, local ordinances, certified mail timelines — all handled. Deadlines update in real-time as lease dates change.

✓State and local notice requirements tracked per jurisdiction
✓Certified mail timelines with built-in buffer days
✓Automated task creation when deadlines approach
✓Dashboard view of all upcoming deadlines across your portfolio
✓Color-coded urgency indicators so you always know what needs attention first

180-Day Certified Notice

Due in 42 days

upcoming

95-Day Certified Notice

Due in 127 days

on track

PDF

Rent Increase Notice

Auto-filled from lease data

Ready

SIG

Digital Signature

Embedded before mailing

Signed

✓

Compliance Check

All fields validated

Passed

Documents

Legal forms, filled and signed automatically

Upload your notice template once. NoticePM auto-fills tenant data, embeds your digital signature, and validates every field for compliance before sending.

✓Upload any fillable PDF template
✓Auto-populate from lease and tenant data
✓Digital signature embedding with audit trail
✓Bulk generation across your entire portfolio in one click
✓Version history so you always know which template was used

Delivery

Certified mail with in-state postmarks

Washington State requires certified notices be posted from within the state. NoticePM handles printing, postage, and in-state postmarks automatically — fully compliant, fully tracked.

✓USPS Certified Mail with return receipt
✓Washington State in-state postmarks guaranteed
✓Real-time tracking from send to delivery
✓Electronic return receipt stored for your records
✓Complete chain of custody for every notice

✓

Queued

Feb 15, 2026 at 9:00 AM

✓

Printed & Posted

Feb 15, 2026 — Washington State Postmark

✓

In Transit

USPS Tracking: 7021 1234 5678 9012 3456

✓

Delivered

Feb 19, 2026 at 11:42 AM

✓

Return Receipt

Signature on file

Property Manager sets rent increase

Complete

Authorized signer reviews and signs

Digital signature + compliance review

Pending

Notice generated and mailed

Waiting

Signing Authority

Delegated signing authority with a full audit trail

The person managing day-to-day rent increases isn't always the person authorized to sign notices. NoticePM lets you assign signing authority to the right people on your team, whether that's a property manager, managing broker, or owner.

✓Assign signing authority to any team member
✓Property managers set rent amounts, signers review and approve
✓Digital signatures applied directly to the notice PDF
✓Full audit trail of who signed, approved, and when
✓One-step or two-step review depending on your team size

Compliance

A defensible record for every notice

If a notice is ever challenged, you need proof — not just that it was sent, but that it was sent correctly, on time, by the right person, with the right content. NoticePM builds that record automatically.

✓Timestamped audit log for every action taken on every notice
✓Certified mail tracking numbers with delivery confirmation
✓Return receipt images stored and linked to each notice
✓Approval chain records showing who reviewed and authorized
✓PDF archive of every notice exactly as it was mailed
✓Export compliance reports for legal or regulatory review

LOG

Audit Trail

12 events logged

Complete

TRK

USPS Tracking

Delivered Feb 19, 2026

Confirmed

Return Receipt

Signature captured

On file

PDF

Notice Archive

Original PDF preserved

Stored

Westside Apartments

42 units · Seattle

3 notices due

next 30 days

Harbor View Townhomes

18 units · Tacoma

All clear

no upcoming notices

Lakeridge Commons

65 units · Lakewood

1 overdue

action required

Portfolio

Manage every property from one dashboard

Whether you manage 10 units or 250, NoticePM gives you a single view of every property, every lease, and every upcoming deadline across your entire portfolio. Different jurisdictions, different rules — one system.

✓Multi-property dashboard with per-property deadline tracking
✓Jurisdiction-aware rules applied automatically per property address
✓Team member assignment by property or portfolio
✓Bulk operations for notices across multiple properties
✓CSV import for quick onboarding of existing lease data

Ready to stop worrying about missed deadlines?

Get started in under 5 minutes. Import your leases and let NoticePM handle the rest.

Get Started